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The following forms are in MS Excel format. Updated as of
September 01, 06 |
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Form 101 |
DAILY
SIGN IN REGISTER.
To be used for signing in members
for each day or exercise. |
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Form 102 |
SAR
SIGHTING REPORT
This form is taken directly from
NSM. It is used during a search when witnesses call in with a
possible sighting. This form should be completed while interviewing
the witness, whether it is on the phone, or in person. It is to be
completed in as much detail as possible. Form can be used as a check
sheet so no important information is overlooked. Once completed, the
form is to be forwarded directly to the Search Master, or JRCC as
soon as possible. |
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Form 103 |
CREWS
AVAILABLE
This form is to be used during a
prolonged search or when preparing for a search. It is designed to
show a search coordinator what crews he/she can call on if needed. |
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Form 104 (A) |
SAR
BRIEFING/TASKING FORM FOR AIRCRAFT
This Form follows Annex 9G of the
National SAR Manual and should be used as a check sheet when
receiving the tasking information from JRCC. It?s designed to be used
in conjunction with Form 106 during the briefing of search crews.
Once completed, it
can be copied and included in the
briefing package given to the aircrews. Please remember that it still
may be best if JRCC could fax/email you their copy of the information
at hand.
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Form 104 (B) |
SEARCH
MISSION BRIEFING INFORMATION.
Another check sheet to be used for
the briefing of the search crews, in conjunction with Form 105. It
provides information about the actual mission itself to the search
crews. Once completed, it can be copied and included in the briefing
package given to the aircrews.
It should be noted that Forms
104(a) and (b) have been built following the CLO checklist, but in a
form that the search coordinator can write in information and checks,
as required. |
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Form 104 (C) |
SEARCH
OBJECT BRIEFING INFORMATION
The CASARA pilot when tasked on a
SAR mission by a Joint Rescue Coordination Centre Controller uses
this form. It lists all the pertinent information required to launch
and begin a search. |
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Form 105 |
MILITARY
AIRCRAFT FLIGHTS.
This is a manifest for CASARA
members flying on military aircraft. It may be made in duplicate,
carbonless forms so that once completed, one copy goes with the
aircraft, and the other stays in the SAR HQ. The MEMBER ID NUMBER
will be issued through
CASARA National, and will be on the
member ID Card. It is for identification purposes only. Once the
flight is competed, this form can be used for training records purposes. |
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Form 106 |
CASARA
NAVIGATION FORM
This form is to be used by the
navigators to compute their flight paths, search patterns, fuel
calculation, and record times. For the most part, most of the cells
are self-explanatory. However some of them may not be too familiar.
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Form 107 |
CASARA
SAR OPS REPORT
This form provides a tasking agency
(i.e. JRCC or police) with a written summary of a single mission.
(E.g. ELT search). Most cells are self-explanatory. This form may not
be suitable for a mission during a major or extended search.
Task number/SAR Name: It is very
important to include this information, as it will enable the tasking
agency to reference this information to their file.
Task Assigned: Is a brief summary
of what task was assigned to us by the tasking agency.
Sortie 1-4 There are times when a
search a/c will land somewhere for a break, or a
meeting with someone. Use a
different sortie for every flight during a mission, or you won?t be
able to keep the times straight. NOTE: When filling out the forms in
a computer, when entering times, use the 24 hr. clock but separate
the hour and minutes with a colon. This
will allow the form to calculate
the total flying times.
ELT Information: This information
is very important to JRCC. Ensure that it is filled out with as much
information as possible. In the remarks section, include information
the physical location of the ELT, whether it was in a hangar with the
door open, facing south, or whatever.
Form Submitted by: If JRCC has any
questions, this enables JRCC to contact them.
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Form 108 |
NOTICE
OF CRASH/CASUALITY LOCATION (NOCL)
This form is to be hand written at
the time of the confirmation of a crash site, and transmitted
immediately upon completion. This is a standard form that is
included in ground training for all aircrew members. It is important
to note that once this form has been written out, and the information
has been transmitted, the form is to be handed in to the search
coordinator or search master during the debriefing.
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Form 109 |
AIR
TASKING DEBRIEF
This form is a check sheet and is
to be used by the search coordinator or de-briefer to extract and
make a record of the information gathered from a crew at the
completion of a flight. This information must then be passed on to
the search master, CASARA Search co coordinator or JRCC for their records
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Form 110 |
GROUND
TASKING DEBRIEF
This is a check sheet for
debriefing a vehicle crew after their sortie. This is the
ground equivalent of the Form 109. Similarly, the information on it
must be forwarded to the search master, GSAR search manager or JRCC. |
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Form 111 |
CASARA
ANNUAL REPORT
This form is to be filled out by
each Member Organization (MO) Director at the end of each Fiscal Year
(FY). On completion it?s to be sent to CASARA National prior to the
Annual General Meeting (AGM). |
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Form 112 |
CASARA
EQUIPMENT WRITE-OFF FORM
This form is to be filled out
whenever a Zone Commander wants to write off a piece of CASARA
equipment that has been damaged beyond reasonable cost to repair,
equipment that has been outdated or equipment that has been stolen or
lost. A statement and police report is to accompany the write ?off
form if the equipment has been stolen. A statement is to accompany
the form if the equipment is lost. The form is to be signed by the Member
Organization (MO) Director and sent
to the VP Plans/Equip for approval of write-off. |
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Form 113 |
PILOT
ASSESSMENT CHECK SHEET
This form is to be used when
conducting an assessment flight on a new prospective CASARA Pilot. |
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Form 114 |
CASARA
EXPENSE CLAIM
This form is to be used by all
CASARA members when claiming a reimbursement for an expenditure
pertaining to CASARA activities, travel, accommodations, and meals. |
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Form 115 |
CASARA
MEMBER ORGANIZATION REQUEST FOR
ADDITIONAL
FUNDING
This form is to be completed by the
Director of a Member Organization (MO) who wants to make application
to the CASARA National Executive for additional funds in addition to
what was advanced in any one month. See Policy F-050 ? Request for
Additional Funds Form. |
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Form 116 |
CASARA
NATIONAL PROXY
This form is to be used when a
Member Organization (MO) want to vote at a meeting of members may by
means of a proxy appoint a proxy holder to attend and act at the
meeting in the manner and to extent authorized by the proxy and with
the authority conferred by the proxy. See CASARA By-Law 8.10 ? Proxies. |
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Form 117 |
CASARA
AWARD NOMINATION
This form is to be used to nominate
a CASARA member in good standing who has shown exceptional services
to the CASARA Organization or its affiliates. See Policy A -160 ?
CASARA Award Program. |
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Form 118 |
PILOT
ACKNOWLEDGEMENT & WAIVER
This form is to be used for all
Pilots wishing to complete the CASARA Pilot assessment and become
CASARA Pilots. |
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Form 119 |
CASARA
RESOURCE AND CALLOUT STATUS
This form is to be used when
sending CASARA Resource and Callout status to the appropriate JRCC?s
and CLO?s as per the CASARA Policy Manual and CLO Guide. |
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Form 120 (A) |
SEARCH
COORDINATOR LOG
This form is to be used for a
constant running log of what happens in a search HQ; decisions made
and thought process behind decisions. It should be kept in duplicate.
One copy for the SM, and one copy should be kept on the zone SAR file
dealing with that
particular search, or operation.
THIS FORM IS EXTREMELY IMPORTANT AND MUST BE KEPT UP TO DATE AT ALL
TIMES. The Search Coordinator or someone in the HQ staff that was
tasked to look after a particular job should make entries. It should
be noted that all CASARA zones and
HQ personnel should get into the habit of keeping this log during
actual operations AND exercises, as well. |
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Form 120 (B) |
COMMUNICATIONS
LOG
This form is equally important as
the Search Coordinator Log. The radio operator must keep a log
of all communications between SAR aircraft and the SAR HQ. |
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Form 120 (C) |
AIRCREW
LOG
All aircraft crews must keep a log
of what they did, and what happened during a flight.
This is the aircrew equivalent of
Form 120(a). Noted items and happenings have to be recorded on this
form. E.G. ELT signal heard at such and such a time; your location at
that time, etc. etc. It is a great help if this form is copied onto
the back of the Nav form for ready reference. |
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Form 121 |
CASARA
REGISTRATION AND UPDATE FORM
This is basically a computer data
input form. The information contained on it, is required for a
person?s data input into the CMS. Each member, once per year, to
collect any changes in status, or anything else about the person,
should fill out this form. It should also be used for new members who
are joining CASARA for the first time.
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Form 122 |
CASARA IDENTIFICATION CARD -
Contact Provincial Training Officer for template
This form is to be used as
identification by a CASARA Member. It requires information on the
appearance of an individual and a photo.
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